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Expressive Image Therapy Association Bylaws

Article I  Name and Office Location

Section 1.  Name:  The name of this Association shall be the Expressive Image Therapy Association, the acronym or appellation being EITA.

The Express Image Therapy Association is a non-profit corporation established under the laws of the State of Utah, and meeting the rules and regulations of the Internal Revenue Service for non-profit status.

Section 2.  Office Location:  The principal office of the Association shall be maintained in the State of Utah.  Other offices, including chapter offices, may be established within or without the State of Utah as required by law and as the Board of Directors of the Association may determine.

Section 3.  The Association records and information shall be kept at the principal office.

Section 4.  No part of the Association’s net earnings shall inure to the benefit of any member or other person.  All funds received by the Association shall be utilized only to defray costs incurred in furtherance of Association programs, activities, and administration. 

Article II  Definition and Purpose

Section 1.  Association Definition:  The Expressive Image Therapy Association is a professional association comprised of those individuals engaged in the field of Expressive Image Therapy or a related field.

Section 2.  Therapist Definition:  An expressive image therapist is a professional who advises individuals, groups, and or corporations on matters of visual appearance—specifically dress, grooming, and body language including etiquette—in terms of self expression and semiotic non-verbal communication.

Section 3.  Purpose:  The Association is organized and will be operated exclusively for educational and professional purposes to promote the following:

a. Establish increased knowledge of and greater interest in the art and science of visual design in dress and grooming, and semiotic non-verbal communication through the visual image, all for therapeutic purposes.
b. A means of communication between persons having a personal or professional interest in expressive image therapy.

The purposes of the Association are to: 
a. Establish and promote recognition and public understanding of the role of the expressive image therapist.
b. Establish and maintain professional standards for members as defined in the Code of Ethics of EITA.
c. Promote the highest quality of service to our clients.
d. Encourage the sharing of ideas, methods, and related information among members.
e. Sponsor continuing education and training for members at meetings, seminars, workshops, conferences, and conventions.
f. Develop strong relationships and alliances with other organizations and professionals in related fields.
g. Establish and support chapters as formed.
h. Promote continued public respect for our profession and its members.

Section 3.  Details regarding the primary purpose and objective of the Expressive Image Therapy Association shall be set forth in the Articles of Incorporation.

Article III  Membership, Levels, Logo, and Voting

Section 1.  Membership:  EITA membership shall be open to anyone seeking to support or practice in the field of expressive image therapy.

Section 2.  Levels:  At the time of founding the Association, there shall be three levels of members.

a. Professional:  Membership is open to licensed clinical therapists, certified expressive therapists, and others with related field degrees; working a minimum of 20 hours a week in the practice of expressive image therapy.
b. Associate:  Membership is open to Certified Image Professional or Master members of the Association of Image consultants International (AICI); working a minimum of 20 hours a week in the practice of image management consulting with application of expressive image therapy.
c. Student:  Membership is open to full-time students with an interest in expressive image therapy as a potential career.

All members shall agree to uphold the purposes of EITA, comply with EITA Bylaws and Code of Ethics, having a reputation for integrity and sound character.

Section 4.  Logo:  At which time EITA creates a logo, members shall be expected to use the logo appropriately when identifying themselves as association members.

Section 5.  Voting:  All Professional and Associate members shall have voting rights in the Association.

Section 6.  When membership has grown large enough to support individual chapters, the Board of Directors will identify locations for chapters and determine a meeting schedule.

Article IV.  Dues and Finances

Section 1.  National Dues:  At the time of founding, members will be part of the Association as a whole, paying national dues.  Dues expire annually but may be renewed in January of the new year, sent to the national office location.

Section 2.  Members failing to pay dues by February 1st of the new year shall forfeit the privileges of membership, to be automatically reinstated upon full, non-prorated, payment of dues plus a late fee.

Section 3.  When membership has grown large enough to support individual chapters, the Board of Directors shall determine local dues in relation to national dues.

Section 4.  Officers and members shall not receive compensation in any way, unless so designated by the Board of Directors in writing.

Section 5.  The Association is not responsible for debts incurred by any member without prior authorization from the Board.

Section 6.  The Association, at any time, may accept and make use of contributions or gifts made to it by any person, corporation, or organization for any lawful purpose.

Section 7.  The disbursement, banking, and transfer of any and all Association funds shall be done according to policies and rules adopted by the Board of Directors.

Section 8.  In advance of the new year, the Secretary-Treasurer shall draft a one year operating budget covering all activities of the Association.  The Board of Directors shall be required to approve and adopt the budget, pending any needed changes.

Article V.  Officers

Section 1.  Offices:  The officers of this Association shall include the President, Vice President, and Secretary-Treasurer, and Past President following one year from the founding.

These officers shall function as the Board of Directors until membership has grown to 60 members nationwide, at which time the Board will propose new officers to join the Board.

Section 2.  Election:  Officers shall be elected at the annual election meeting to be held as part of an annual conference.

Section 3.  Length of Term:  The officers shall serve for a period of one year, but may be carried over for two years if approved by the membership.  No member may serve as President or Vice President for more than two consecutive years.

Section 4.  Installment:  New officers shall be installed at the Annual Business Meeting. 

Section 5.  Resignation:  Any officer may resign at any time by providing written notice to the Board, taking effect at the time specified in the notice or, if no time is specified, upon receipt by the Board.

Section 6.  Dismissal:  Any officer may be removed/dismissed for violation of the Bylaws, Code of Ethics, or non-performance of the duties of office.

Section 7.  Vacancies:  In the case of resignation or dismissal, vacancy of the office shall be filled by appointment of the Board of Directors.

Article VI.  Duties of Officers

Section 1.  The President is the principal officer and is responsible for leading the Association and managing its activities in accordance with these Bylaws.  The President shall preside at all meetings of the Association and the Board of Directors unless excused for reason of illness.  The President is the spokesperson of the Association.

The Vice President shall preside at meetings in the absence of the President, assist the President in the management of the Association, and perform other duties that may be assigned by the President.

The Secretary-Treasurer shall keep the minutes of all Association or Board meetings, collect dues, pay all bills, and maintain the Association’s financial records; submit any proposed amendment approved by the Board to members for a vote; and deliver an end-year summary report to the members.

The Past President shall serve in an advisory capacity, performing additional duties that may be assigned by the President.

Article VII.  Meetings

Section 1.  At the time of founding and due to the small number of charter members, the Association will hold monthly meetings by teleconference, open to all members. 

Section 2.  The necessary Annual Business Meeting shall be held at the last meeting of the year, in December.

Section 3.  Special meetings of the Association may be called by the President or Board of Directors. 

Section 4.  Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.  A meeting may be postponed for reason of good cause.

Article VIII.  Voting and Elections

Section 1.  All proposed changes to these Bylaws shall be approved by the President of the Association.

Section 2.  A simple majority of the voting members present shall be required to carry a motion.

Section 3.  Candidates for office shall be selected by the Board of Directors until a time when the Association is large enough to have a Nominations Committee.

Section 4.  Association officers will be elected by a majority vote of the members.

Article IX.  Committees

Section 1.  The President or Board of Directors shall appoint committees as needed to carry on the business of the Association.  Committees shall consist of at least two members.

Section 2.  Each committee shall operate within a budget determined in advance, and may not exceed that amount without prior authorization from the Board of Directors.

Section 3.  The committee shall submit a written report to the Treasurer. 

Article X.  Amendments

Section 1.  These bylaws may be amended, repealed or altered, in whole or in part, with approval of the Board of Directors and majority vote of the membership.

Section 2.  Members must have been notified at least 15 days in advance of the meeting at which the vote will be taken.

Article XI.  Dissolution of the Association

Section 1.  Dissolution of this Association by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all Association members, for the purpose of taking this vote.

Section 2.  Upon dissolution, all remaining Association property or assets shall be distributed to one or more charitable or non-profit organizations with purposes relatively similar to those of the Association. 

Bylaws accepted by vote of Charter EITA members January 14, 2014.

EITA Code of Ethics

The purpose of this Code of Ethics is to establish and maintain our brand, reputation, and public confidence in the professionalism, dedication, and integrity of not only the individual member of EITA, but also of the Association itself.

The characteristics of honesty, leadership, and stewardship are integral to the success of both EITA and the individual expressive image therapist.  Therefore, all members of EITA subscribe to this Code of Ethics as a condition of membership, with the firm belief that each member will strive to uphold the values, reputation and legacy of EITA.  By doing so, members recognize the necessity to preserve and encourage fair and equitable practices among all who are engaged in expressive image therapy.  Its goals are to safeguard the welfare of the individuals and groups with whom expressive image therapists work and to promote the education of members, students, and the public regarding ethical principles of the image therapy discipline. 

This ethics document applies to expressive image therapists’ professional activities across a wide variety of contexts, such as in person, postal, telephone, and internet and other electronic transmissions.  These activities shall be distinguished from the private conduct of image therapists, which is not within the purview of this document.

Violations of this Code are determined in accordance with the bylaws, policies, and procedures of EITA.  Any disciplinary action instituted by EITA shall be binding and final upon the EITA member and without recourse to the Association, its officers, members or staff.

Article 1.  Representation
The EITA member has an obligation to oneself and to EITA to represent oneself truthfully, professionally, and in a non-misleading manner.  He EITA member shall be honest and accurate in presenting qualifications and experience in the member’s communication with others.

Article 2.  Professionalism
The EITA member shall act, operate in his/her image therapy practice, and work in a most professional and ethical manner so as neither to offend nor bring discredit to oneself, the image therapy profession, or to one’s fellow EITA members.

Article 3.  Research
The EITA member shall exert efforts to understand each client’s background, symptoms, condition, goals, and culture in advance of working with the client, in order to professionally apply appropriate therapeutic methods to meet each client’s needs.

Article 4.  Respect and Collegiality
The EITA member shall maintain a collegial relationship with fellow members that is based on respect, professional courtesy, dignity, and the highest ethical standards.

Article 5.  Confidentiality
The EITA member shall maintain and respect the confidentiality of personal, family, and medical information or history.

Article 6.  Professional Practices
The EITA member is obligated to maintain a high level of ethical standards and practices in order to assist in protecting the public against fraud or any unfair practices in the image therapy profession and shall attempt to eliminate from the profession all practices that could bring discredit to the image therapy profession.